Fuel duty reclaim

This schedule sets out the scope of services we will provide.

The purpose of this schedule is to clearly define what is and is not included in the scope of our work.

This schedule should be read in conjunction with our engagement letter and our standard terms of business.

As part of our agreed services, we will:

• Review the information and records you provide to establish eligibility for fuel duty reclaims
• Prepare and submit the necessary claim forms to HMRC on your behalf
• Notify you of HMRC’s acknowledgement of the claim and any repayments received

Please note: this list is not exhaustive. Any work not specifically listed under "Included work" is deemed outside the scope of this engagement unless we have expressly agreed otherwise in writing.

Where additional work is required, we will advise you of the scope, our proposed fee, and obtain your agreement before proceeding.

The following work is outside the scope of this service unless separately agreed in writing:

• Advice on whether fuel use qualifies for reduced duty rates or exemptions
• Advice or representation in the event of an HMRC enquiry, investigation, or dispute regarding your claim
• Ongoing monitoring of your entitlement to fuel duty reclaims
• Advice on wider tax implications or planning opportunities relating to transport, logistics, or fleet management

• Preparation or submission of any other HMRC returns (e.g. VAT, Corporation Tax, PAYE)

Please note: this list is not exhaustive. Any work not specifically listed under "Included work" is deemed outside the scope of this engagement unless we have expressly agreed otherwise in writing.

Where additional work is required, we will advise you of the scope, our proposed fee, and obtain your agreement before proceeding.

You agree to:

• Provide us promptly with accurate and complete records of fuel purchases, usage and any other documentation required to support the claim
• Retain original documentation to meet HMRC record-keeping requirements
• Respond promptly to any queries we raise when preparing your claim
• Notify us of any changes in your circumstances that may affect your eligibility for fuel duty reclaim

We agree to:

• Prepare and submit your fuel duty reclaim based on the information you provide
• Take reasonable care to ensure the claim is accurate and submitted in the correct form
• Notify you of any correspondence we receive from HMRC relating to your claim
• Inform you when repayment has been confirmed by HMRC