Bookkeeping completion

As part of our agreed services, we will:

• Record bank, credit card, PayPal, Director’s loan, loan and other transaction account transactions and allocate them accurately to income, expense, asset, and liability categories
• Reconcile bank, credit card, PayPal, loan and other transaction account transactions with statements, where available
• Maintain digital accounting records compliant with MTD for VAT
• Record VAT and file VAT returns
• Prepare and review the trial balance, specifically the Aged Debtors and Aged Creditors reports
• Flag unusual transactions, inconsistencies, or missing data that may affect reporting or VAT compliance
• Record Payroll journals
• Maintain Fixed Asset Register
• Record Employee Expenses

Where agreed separately, we will:

• Record sales invoices and credit notes
• Record purchase invoices and expenses and maintain proper filing of evidence to support these

Please note: this list is not exhaustive. Any work not specifically listed under "Included work" is deemed outside the scope of this engagement unless we have expressly agreed otherwise in writing.

Where additional work is required, we will advise you of the scope, our proposed fee, and obtain your agreement before proceeding.

The following work is outside the scope of this service unless separately agreed in writing:

• Payroll, pensions, or CIS processing
• Management accounts or cash flow forecasting
• Entry of records from incomplete, disorganised, or missing data (unless previously agreed)
• Review of contracts, direct debits, or supplier terms
• Data extraction from non-standard systems (e.g. handwritten ledgers, unstructured formats)

Please note: this list is not exhaustive. Any work not specifically listed under "Included work" is deemed outside the scope of this engagement unless we have expressly agreed otherwise in writing.

Where additional work is required, we will advise you of the scope, our proposed fee, and obtain your agreement before proceeding.

You agree to:

• Provide accurate, complete, and timely records in the format we agree (e.g. scanned receipts, CSV exports, accounting system access)
• Inform us of any changes to your business activity or accounting system
• Inform us of any changes to your VAT status (you are responsible for monitoring your VAT status with sufficient regularity to adhere to the various HMRC VAT tests)
• Respond promptly to queries to enable timely processing
• Maintain full responsibility for the accuracy of source documents and original financial records
• Approve any output or reports prior to reliance on them for tax or filing purposes

Please note: you remain responsible for the accuracy and completeness of the underlying business activity.

We agree to:

• Use reasonable skill and care to record and reconcile your transactions in line with best practice
• Maintain confidentiality and comply with applicable data protection laws
• Inform you of any errors or inconsistencies we identify
• Keep records in accordance with HMRC’s MTD requirements (if VAT-registered)

Please note: we do not accept liability for errors arising from incomplete or inaccurate records provided to us.